Printable review checklist

Planned versus actual hours checklist.

Review planned and recorded hours, explain the differences, and update your delivery forecast.

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Comparison basis

Actual evidence

Record actual approved hours for the same scope and period.
Separate billable, non-billable, rework, support, and other material categories where useful.
Note missing or late records.
Record major blockers, dependencies, interruptions, or quality work.

Variance

Calculate actual hours minus the applicable planned hours.
Calculate the percentage only when the planned value is above zero.
Identify scope, estimation, access, dependency, quality, staffing, or record causes.
Avoid interpreting individual performance without context.

Forecast action